Fair processing notices - Early years professionals

The data will be used:

• to support the local authority’s statutory duty to secure information, advice and training for early years’ providers (including proposed providers) in Stoke-on-Trent on:
  • meeting the requirements of the Early Years Foundation Stage
  • meeting the needs of children with special educational needs and disabilities, vulnerable and disadvantaged children
  • effective safeguarding and child protection (this includes recording information in visit records, health checks, audits, contact records, and quality improvement records). 
• to contact early years education and childcare providers with information relating to changes in guidance and processes
• to contact early years education and childcare providers with any information in relation to meeting the requirements of the Early Years Foundation Stage, meeting the needs of children with SEND, meeting the needs of vulnerable or disadvantaged children; and effective safeguarding and child protection (such as relevant information from other local authority teams or Government departments )
• to contact early years providers and their staff for training purposes to further their continual professional development, to maintain their statutory duty to provide quality childcare and education

We are able to do this because the early education and childcare statutory guidance for local authorities 2018 (as part of the Childcare Act 2006 and Childcare Act 2016) says we must do it.  

We may also share this information with other parts of the council or other relevant organisations including Ofsted for purposes which may include the safeguarding of children and meeting the needs of children with special educational needs and disabilities, vulnerable and disadvantaged children. 

We have a duty to protect public funds so may use the information we have for the prevention and detection of fraud. We may share this information with other bodies for these purposes.

We may share data with our internal audit team to evaluate the effectiveness of the organisation’s risk management, control and governance processes.  We may also share your data with the council's fraud team to help to prevent and detect fraud.

Data protection law provides you with certain rights, but not all of these rights will be available to you in all situations:

• you can ask to see the information we hold about you
• you can ask what is being done with the information we hold about you
• you can ask to have some of the data we hold about you deleted
• you can ask us to review a decision made about you by a computer, and ask for a new decision to be made by a person
• you can ask us to stop processing the data we hold about you
• you can ask us to make changes to data about you that you believe is inaccurate
• in some circumstances you can ask us to help you move your information to another organisation
• you can ask us to restrict or limit what we do with your data, for example if you believe the data we hold is inaccurate, or if you believe the processing in unlawful
   

If you wish to contact us in relation to any of your information rights, email foi@stoke.gov.uk or write to Information Rights Team, Floor 2, Civic Centre, Glebe Street, Stoke-on-Trent ST4 1HH.

Complete the online form

If you wish to complain about how your personal information has been handled by Stoke-on-Trent City Council, contact the information rights team in the first instance using the details above. If you are not satisfied you can complain to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or call 03031231113

Information Commissioner's Office website